Job Description

Executive Coordinator – Corporate Office

Location: Palm Beach County, FL
Employment Type: Full-Time | On-Site
Salary: based on experience and qualifications

About A & Associates

A & Associates, Inc. is an established staffing and workforce solutions company serving public- and private-sector clients. We are a growing organization that values professionalism, accountability, initiative, innovation, and people who take pride in producing quality work.

Quality In Everything We Do.

About the Role

A & Associates is seeking a polished, highly organized, and technology-forward Executive Coordinator to support our Chief Executive Officer and corporate office.

This is more than a traditional administrative position. The Executive Coordinator will work closely with the CEO to coordinate priorities, maintain follow-through, support business initiatives, organize and analyze information, and help ensure important matters continue moving forward.

The ideal candidate understands business, exercises sound judgment, communicates professionally, and knows how to use modern technology — including artificial intelligence (AI) tools — to research, organize, analyze, communicate, and work more efficiently.

Candidates must have professional experience in accounting/finance, business development/sales, or staffing/workforce services. Experience spanning two or more of these areas is strongly preferred.

What You’ll Do - Executive & Business Coordination

• Provide direct day-to-day coordination and administrative support to the CEO.
• Manage executive priorities, correspondence, follow-ups, meetings, and action items.
• Coordinate information between the CEO, corporate leadership, departments, clients, and outside business partners.
• Prepare and organize reports, correspondence, presentations, spreadsheets, meeting materials, and other business documents.
• Track assignments, commitments, deadlines, and outstanding items through completion.
• Assist with meeting preparation, notes, action items, and post-meeting follow-through.
• Maintain organized and accurate executive and business records.
• Handle sensitive and confidential information with discretion.

Business, Research & Operational Support

• Assist the CEO with business-development, sales, staffing, financial, and operational initiatives.
• Conduct business, prospect, market, and company research and organize findings for executive review.
• Track client opportunities, follow-ups, business relationships, and priority projects.
• Coordinate with internal departments to obtain information and keep executive initiatives moving.
• Review information for completeness and identify outstanding items requiring follow-up.
• Use appropriate AI-enabled tools to assist with research, information organization, data analysis, drafting, summarization, workflow, and productivity.
• Review and validate AI-assisted work for accuracy, completeness, confidentiality, and professional quality before use.
• Assist with special projects and changing executive priorities.

Accounting & Financial Coordination

Depending on experience, responsibilities may include:

• Assisting with financial reports, spreadsheets, reconciliations, and supporting documentation.
• Organizing accounting and financial information for executive review.
• Tracking invoices, payments, expenses, or other financial information as assigned.
• Coordinating with accounting and corporate personnel regarding outstanding financial matters.
• Maintaining accurate and confidential financial records and supporting documentation.

What You BringRequired Qualifications

• Professional experience in at least one of the following areas:
• Accounting, bookkeeping, finance, or financial administration
• Business development or sales
• Staffing, recruiting, or workforce services
• Strong executive-level organization and follow-through.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Demonstrated ability to effectively use AI-enabled business tools in a professional work environment.
• Ability to use AI appropriately for research, drafting, summarization, analysis, organization, workflow, and productivity.
• Ability to critically review AI-generated information rather than relying on it without verification.
• Ability to organize, analyze, and present business information accurately.
• Strong attention to detail and ability to manage multiple priorities.
• Professional judgment and discretion when handling confidential information.
• Ability to work independently while remaining responsive to executive priorities.
• Strong problem-solving skills and willingness to take ownership of assignments.

Preferred Qualifications

• Experience supporting a CEO, President, senior executive, or executive leadership team.
• Experience across two or more of the following: accounting/finance, business development/sales, and staffing.
• Advanced Microsoft Excel proficiency.
• Experience with Salesforce or another CRM platform.
• Experience with JazzHR or another Applicant Tracking System (ATS).
• Experience integrating AI-enabled tools into day-to-day business workflows.
• Experience preparing executive reports, presentations, financial summaries, or business-development materials.

Who Thrives Here

The right person is polished and professional, but also practical, resourceful, and comfortable with technology. You take initiative, ask thoughtful questions, keep track of details, and follow assignments through to completion.

You understand that supporting a CEO requires more than managing a calendar. It requires anticipating needs, protecting priorities, organizing information, using technology intelligently, communicating effectively, and making sure important matters do not fall through the cracks.

You are dependable, discreet, adaptable, curious, and comfortable working in an environment where priorities can change quickly.

Compensation

The anticipated salary range is $60,000–$80,000 annually, based on relevant experience, qualifications, technical proficiency, and the depth of the candidate's accounting/finance, business-development/sales, staffing, and executive-support experience.

Candidate Verification

Final candidates will be asked to provide professional references. Employment history, professional experience, technical proficiency, and other material job-related qualifications may be verified as permitted by applicable law.

Apply

If you are an experienced business professional who enjoys working closely with executive leadership and brings strong organization, business judgment, technology skills, initiative, and follow-through, we would welcome the opportunity to speak with you.

A & Associates, Inc. is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, and local law. Employment decisions are based on qualifications, merit, and the needs of the business.

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